Your Health & Safety

The following tips can be useful to ensure your attendance is risk and stress free!

• Consider and plan your transportation well in advance from home to airport /ground transfer to hotel.
• Be sure you have the appropriate visas before you travel; airlines are liable for fines if they let you travel without a visa and will hence not allow you to board the aircraft.
• Purchase insurance for yourself and your belongings, including cancellation insurance.
• Ensure that your office or family know of your itinerary and where you are staying.
• Leave a copy of your passport in your office or at home.
• Keep a list of the credit cards you have with you. Ensure that you have the number to contact to cancel your credit cards should they be stolen.
• Have your medical insurance information with you to speed up medical care procedures, and if you are on medication, bring spare medication with you.
• Do not carry tools or sharp objects in your hand luggage.
• Do not leave your luggage unattended anywhere.
• Stay at reputable hotels, preferably booked through the Organiser/PCO.
• Do not give your key or room number to anyone; do not put your key down on a restaurant table, bar or at the pool (especially if it is a numbered key rather than a key card).
• Do not leave valuables, including business documents, in your room. Use the hotel safe (noting that hotels do not accept liability for goods contained in your room safe).
• Keep your passport with you or in the hotel room safe.
• Read the fire instructions on the back of your hotel door.
• Carefully note where fire exits are located and be sure that they are not blocked by your luggage or other items.
• Never use an elevator during a fire, use the stairs.
• Keep your room key next to your bed or place it on the floor near the door; take it with you during emergencies, you may need to return to your room.
• Carry something about your person which identifies the hotel in which you are staying, in the event of an emergency should your wallet or personal belongings be stolen, for example, a business card with the hotel name on it.
• Do not wear your badge or carry identifiable conference materials outside of the Conference.
• Wear clothing and shoes that are appropriate for various weather and working conditions. Comfortable shoes are important if you plan to be on your feet a lot at the Conference.
• Familiarise yourself with your Organisation’s travel policy; especially as it pertains to automobile insurance, auto accidents, reporting of lost or stolen credit cards or reporting of injury.​